Procedures

Procedures

These are the official procedures for business and financial transactions within the SPPS district. Click the links to view/print the information. The links are grouped in the following order:

Purchasing/Payment
Travel / Mileage
Accounting / Budgets
Property Control
Payroll
Tax Sheltered Annuities

Overview of Purchasing Office (rev. Oct 2004)

Purchasing/Payment Quick Reference Guide (rev.Oct 2006)

Definition of Supplies vs. Equipment (rev. Jul 2002)

Requisitions for Supplies and Equipment (rev. Mar 2006)

Requisitions for Consulting Services (rev. Mar 2006)

Food Purchases (rev. May 2008)

Gift Card Purchases (rev. May 2008)

Field Trips (rev. Oct 2002)

Copy Machines (rev. Jul 2002)

Vending Machines (rev. Jul 2002)

Vendor Relationships (rev. Jul 2002)

Request For Payment (rev. Jan 2008)

Petty Cash Checking Account (rev.Oct 2006)

Travel Procedures (rev.10/16/07)

Mileage Reimbursement Procedures (rev. 8/4/08)

Mileage Database-Step by Step Instructions (rev.8/4/08)

Budget Code Quick Reference Guide (rev. 08/27/07)

List of Commonly Used Object Codes (rev. Aug 1999)

List of Commonly Used Program Codes (rev. 7/1/99)

Budget Code Explanation (rev. Aug 1999)

Intraschool Fund (rev. 9/10/07)

Acceptance of Gifts (rev. March 2006)

Fully Financed Budgets (rev. Aug 1999)

Special Project (Grant) Procedures (rev. March 2006)

Per Pupil Funding Formula Overview (rev. April 2005)

Handling Cash and Checks (rev. Apr 2003)

Property Control (rev. Jul 2002)

Property Category Numbers (rev. Jul 2002)

Payroll (rev. May 2003)

Tax Sheltered Annuity (403b) and MN State Deferred Compensation Plan (457) Information